We are seeking a dynamic individual sought to provide records support to the Archive & Deeds Safe departments in all stages of the archiving process & deed safe maintenance. Good written and oral communication skills, strong interpersonal skills and a pleasant and professional manner. The individual must be well organized and be able to work independently, while understanding the importance of team work.

Full training will be provided.

Duties

• Assist with management of archiving matters duties such as filing, archiving, printing, and scanning
• Order records from offsite storage facility as requested; track inventory of records returning to the department
• Maintain organisation of active and inactive records
• Maintaining Large Deed Safe
• Retrieve, deliver, organize, and integrate archive & deed safe records as needed, and upon request; and collecting deeds on occasions
• Data Record Management – Process information in document management systems
• Generate & organise reports and verify information
• Maintain and organize storage space for records
• Routine correspondence such as memos, reminders and emails between archive department and other departments
• Perform additional duties and responsibilities as assigned

Skills & Experience

• Ability to lift at least 30 lbs.
• Working knowledge of Microsoft Office Suite, Outlook, Word, Excel
• Strong typing, computer, organizational and administrative skills
• Meticulous attention to detail
• Excellent communication and interpersonal skills needed
• Ability to prioritize workload, deal with urgent client needs, and independently manage multiple tasks
• Must be a team player and use firm resources effectively and efficiently

How to apply

If you would like to apply for this role, please send an email to careers@ivorfitzpatrick.ie with the subject “Archivist Role”, and include a cover letter and your CV.